The notification of Permanent Withhold must also inform the candidate of his or her appeal rights. This notice would again convey the reason(s) why the candidate did not meet the MQs of the classification, and it will also advise of the removal of his/her name from the employment list. This includes sending another notification to the candidate. The appointing power must apply a Permanent Withhold. For completing this withhold process, candidates whose eligibility was based upon list eligibility must be removed from the employment list. If the candidate fails to submit additional qualifying information or if the candidate submits qualifying information after the specified ten working day timeframe, the candidate is considered to have abandoned the selection process. This would be accomplished if the candidate responds by submitting qualifying information as prescribed in the notice.
The notice must specify which minimum qualifications are not met and the reason(s) why, and it must inform the candidate that he or she has ten working days to establish meeting the minimum qualifications. The department promptly notifies the candidate, in writing, of the pending Permanent Withhold action. While reviewing applications to fill a vacancy, the hiring authority determines the candidate does not meet the MQs of the classification. The candidate then submits an application to be hired. The examination was administered using a self-assessment process to determine MQs. The following is an example of a scenario of not meeting the MQs and of the procedure that selection staff would be required to perform once this determination is made:Ī candidate has been placed on an eligibility list for a classification by participating in and successfully passing an examination.
Withhold for Failure to Meet Minimum Qualifications (MQs). There are two types of withhold actions that may be placed on eligibility records: (Unsuitability typically involves discovery of negative information during pre-employment background or reference checks.) However, the department may place a withhold on the candidate’s subsequent eligibility record if the candidate still does not meet the minimum qualifications of the classification or if the candidate continues to be unsuitable for employment in the classification. StatementĪ permanent withhold does not necessarily permanently restrict a candidate from retaking the examination for the same classification in the future. In all instances, placing a withhold on a candidate’s eligibility requires the appointing power to promptly provide a written notice to the candidate. Once determined, the department, agency or other appointing authority who discovers this ineligibility during a recruitment process has an obligation to withhold the person’s eligibility for appointment and to diligently complete the withhold process. During this process, the hiring authority may determine that a person does not have eligibility for appointment. During the hiring process, the appointing authority must diligently verify a person’s eligibility prior to appointment. Candidates who are successful in an examination/assessment process are ranked based on score, and are placed on an eligibility list used for hiring.Ī person who successfully completes an examination process may not be, in fact, eligible for appointment. The California State civil service hiring process is merit based, and requires the conduct of a fair and competitive selection process. Defines the two types of eligibility withholds: Failing to Meet Minimum Qualifications and Withhold for Cause. Provides guidelines for processing eligibility withholds. If any questions arise related to the information contained in the translated website, please refer to the English version.1105 - Eligibility Withhold Process Category Any discrepancies or differences created in the translation are not binding and have no legal effect for compliance or enforcement purposes. The web pages currently in English on the SPB website are the official and accurate source for the program information and services the SPB provides. The SPB is unable to guarantee the accuracy of any translation provided by Google™ Translate and is therefore not liable for any inaccurate information or changes in the formatting of the pages resulting from the use of the translation application tool. #Spb ca gov free
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